The Assign Check Numbers screen allows you to assign check numbers to the payments made against vendor bills from the Pay Bills screen. The screen pops up if 'Assign Check Number' option is selected for a Check payment method. This option is used only when you are writing manual checks for your vendors and would like to associate those manual check numbers to the payments in BillQuick Online.
The following fields display on the Assign Check Numbers screen:
Check Number Options
BillQuick Online allows you to decide whether you want to use a specific check number according to your company norms or let BillQuick Online put a check number for you.
Auto-Assign Check Numbers:
When selected, BillQuick Online sets the check numbers automatically for the checks paid to the vendor against a vendor bill.
Manually Assign Check Numbers:
When selected, BillQuick Online enables you to write your own check number in the editable Check Number field in the grid. You can enter your manual check number here.
Payment Account:
This displays the account being used for making payments for your vendor bills.
Check Number:
This is the check number entered manually by you or auto-generated by BillQuick Online.
Check Date:
This is the date when the check is written. You can select a date from the drop-down calendar in case you are manually entering a check number. Else, it is pre-filled as the current system date.
Payee:
Name of the person to whom a check payment is being made. It can be a vendor or an employee and is brought forward from the Pay Vendor Bills screen.
Amount:
This is the amount of payment being made via check and is brought forward from the Pay Vendor Bills screen.
Assign Check Number Button Panel
Help:
Opens the BillQuick Online Help in the Assign Check Numbers section.
OK:
Saves the information and closes the screen.
Cancel:
Cancels any action and closes the screen.