QuickBooks Online sets up transaction entities called classes. This allows you to view financial statements and other accounting reports for the entity. After establishing connection between the two programs, you can transfer these classes from QuickBooks Online to BillQuick Online and assign them to items such as activities, expense codes and even projects. You can do so from the Assign Class panel of the Settings screen. You can also assign classes set up in BillQuick Online.
When you are sending invoices with some write-up/down adjustment, BillQuick Online checks if the project has a class associated with it. If it has, then the same class is assigned to the WUD line item. If it does not, then BillQuick Online adds the WUD on the fly to the item class as specified on the Assign Class panel.
You need to assign class to BillQuick Online items before creating invoices and prior to the synchronization. Else, your class fields will remain blank in QuickBooks Online and will not display in reports.
The following are descriptions of fields on the screen:
Assign Class to Projects:
Before transferring a project from BillQuick Online, you can assign a QuickBooks Online class to it. Select one or multiple projects from the grid and choose the desired class for it from the drop-down list. Else, assign a class to a Project Group.
If you assign a class to a project group (say ‘ALL’), you no longer have to go back to Settings screen every time you add a new project to that group. BillQuick Online will automatically assign these settings to the new project. Same is true for the service and expense items.
Assign Class to Items:
Before transferring an expense or activity code from BillQuick Online, you can assign a QuickBooks Online class to it. Select one or multiple items from the grid and choose the desired class from the drop-down list. Else, assign a class to an Item Group.
Assign:
Saves and assigns the QuickBooks Online class to the selected projects or service/expense items.