The following information provides details on the Company screen's options:
Data Entry Fields
Basic information about the Company is entered in this screen.
Name: (required)
The company name is a required field for maintaining a licensed BillQuick Online database. The field size cannot exceed 95 characters. This field will appear on all invoices. Your BillQuick Online license key is based on your company name. You can purchase a license from BQE Software or through an authorized re-seller of BillQuick Online. A free 15-day trial of the software is available, but the database must be licensed and BillQuick Online must be registered for use beyond 15 days. To obtain your license key, contact BQE Software at 888-245-5669 or by email.
Address:
The company street or mailing address, these fields will appear on all invoices. The field size cannot exceed 55 characters. The field size for the second line cannot exceed 35 characters.
City:
The company city, this field will appear on all invoices. The field size cannot exceed 15 characters.
State:
The name of the state or province where the company is located. The field size cannot exceed 3 characters. This field will appear on all invoices. The label and mask for this field can be modified in the Custom Labels screen.
Zip:
The zip or postal code of the area where the company is located. This field will appear on all invoices. The label and mask for this field can be modified in Custom Labels screen. The field size cannot exceed 15 characters.
Country:
The name of the country or region where the company is established. The field size cannot exceed 35 characters.
Phone:
The company's phone number. Up to 25 characters are allowed for the main telephone numbers. This field will appear on all invoices. The mask for this field can be modified in Custom Labels screen.
Fax:
The company's fax number. Up to 25 characters are allowed for the main fax number. This field will appear on all invoices. The mask for this field can be modified in Custom Labels screen.
The labels
and mask for some fields can be modified in Custom Labels screen. In some
cases (Zip, Phone, Fax and State), changing the label in one screen prompts
you to make the change global. For example, Zip Code can be changed to
Postal Code and this change can be implemented globally in all screens.
E-mail:
The company email address. Passing over this field, the mouse pointer changes to a hand and you can open the default email program. The field size cannot exceed 150 characters.
Web:
The company's Uniform Resource Locator (URL). Passing over this field, the mouse pointer changes to a hand and you can open the default Internet browser.
Tax ID:
The company tax identification number. The field size cannot exceed 9 characters. The mask for this field can be set in Custom Labels.
Employer ID:
ID of the company's employer. The mask for this field can be set in Custom Labels. The field size cannot exceed 9 characters.
Country (Currency):
BillQuick Online supports multiple currencies. This gives you the ability to specify expenses in a currency other than your local currency and bill your clients in a foreign currency. Use this field to set your default home or local currency so that the proper amount and symbols are used at relevant places (for example, in Expense Log). When you specify a currency other than the system default, you are prompted to restart BillQuick Online for the change to take effect. If you change the home currency, the currency on the reports will change automatically.
This
selection can be overwritten at the employee
level.
Example: If your main office is in USA but your employee CJ is working in your U.K. office, you can specify the United States Dollar (USD) here but the British Pound as his default currency in the Employee screen. Whenever CJ logs his expenses, they will be recorded in British Pound according to the multiplier specified (in Currency Manager or Expense Log). When other employees log their expenses, they will be recorded in USD."
Custom1/2/3/4/5:
These custom textboxes enables you to record additional information about the company, holding up to 35 characters each. The Custom1, Custom2, Custom3, Custom4 and Custom5 labels can be changed in Custom Labels screen.
Message on Invoices:
Enables you to add a custom message to be printed on your invoices generated
by the company. Click 
. You will be prompted with a
dialog box asking you to choose OK
or Cancel. Click OK, if you want
to apply message to the invoices for all clients.
Taxes
Main Service Tax:
The tax applied to the labor amount on invoices. If you typically apply service tax to invoices, enter the tax amount here. The field size cannot exceed 8 characters. When new clients are created the tax amount entered here will be brought forward to the client record when created. It can be removed or edited in the client record at any time. The labels for these fields can be set in Custom Labels screen. These labels get reflected in the other screens (such as Project, Client, etc.) as well.
Main Expense Tax:
The tax applied to the expense amount on invoices. If you typically apply expense tax to invoices, enter the tax amount here. The field size cannot exceed 8 characters. When new clients are created the tax amount entered here will be brought forward to the client record when created. It can be removed or edited in the client record at any time. The labels for these fields can be set in Custom Labels screen. These labels get reflected in the other screens (such as Project, Client, etc.) as well.
FY Begin Date:
Starting date of the company's financial year. This field is used by BillQuick Online standard reports when the financial year filter is selected.
FY End Date:
End date of the company's financial year. This field is used by BillQuick Online's standard reports when the financial year filter is selected.
Closing Date:
Specifying a closing date for your last accounting period prevents unauthorized or untimely editing of data and transactions (time, expense, invoice or payment records) in BillQuick Online before or on that date. You can only view the time entries, expense entries, invoices and payments but cannot make changes to them. However, BillQuick Online allows you to create late fee invoices on invoices created before the closing date. Typically, accountants find it useful after balancing their books of account for the previous year. They can balance their books of account and then set the closing date to prevent other people from changing the data. This option is especially useful for companies requiring DCAA compliance.
This option can be password-protected from the Global Settings screen. See Change Closing Date Password for more.
Logo
If you added a company logo, it displays in this section.
BillQuick Online Company Button Panel
Help:
Opens the BillQuick Online Help in the company section.
Add Logo:
Allows you to add a company logo by selecting the desired image from any folder. It accepts bitmap images or jpeg images (.bmp/.jpeg/.jpg file extension), and resizes the image with length and height less than or equal to 1 inch.
Remove Logo:
Allows you to delete the current company logo.
Save:
Saves information as entered on the Company screen.