Write-Up/Write-Down screen enables you to write up (increase) or write down (decrease) the value of the time entries according to your requirement. You might want to bill the client more than the actual billable amount. It is proper that the time entries should be updated accordingly. BillQuick Online handles write-up/down functionality very conveniently. By default, the WUD value for a time record is 0, but gets changed after you write up or write down the time entries. Increasing or decreasing the time entry values in this screen will automatically get reflected in the Time Entry table and the calculated Net Bill value in Billing Review.
BillQuick Online distributes write-ups/write-downs to employees whose recorded time is part of the bill. For example, If the B-Hours x Bill Rate value of time entry in Billing Review is $100 and you change it to $200.This means that you have written up the value of the time entries by 100%. This change will be reflected in the WUD value in Time Entry as well as WUD reports available in BillQuick Online. Then the new Write-Up Write-Down reports will use the WUD field value to calculate the true billable value. This value will be filled in only after an invoice is processed. If the invoice is reversed, this field should be reset to default value.
Click Write Up/Write-Down in the drop down of a record listed in the Billing Review grid.
Project ID:
ID of the project selected in Billing Review grid, for which the time records need to be updated.
Project Name:
Name or description of the project selected in the Billing Review grid.
View By:
Filters are used to limit the data displayed in the grid. You can apply filters by selecting the desired View By option as Employee, Employee Group, Activity or Activity Group from the drop-down list. Specify the range in the From-To fields and then click the Refresh button to apply the filters and fill the grid with appropriate data.
Period From-To:
These dates are retrieved from Billing Review screen itself. These fields limit the time and expense entries displayed in the grid to those that fall within the date range specified.
Write-Up/Down Grid
Select All:
Select a check box in this column to select rows in the grid. Selecting the check box in the grid's title will select all listed items.
Date:
Date when the time entry is made.
Employee ID:
ID of the employee who has worked on the project and made the time entry for the relevant activity.
Activity ID:
ID of the activity worked upon by the employee on the selected project.
B-Hours:
The billable time logged to the project. These are the billable hours recorded on an activity by the employee and can be written up or down.
Description:
Name or description of the activity worked upon, for which the time entry has been entered.
Rate:
Bill rate of the time entry.
Amount:
Change an entry's billable amount in this column. When you click Save
,
the mark up/down change displays in the WUD % column.
WUD %:
The default value is 0. This value can be changed by specifying the percentage or dollar amount to be written up or down in the field below. The changed value will affect the time entry value and get reflected in the Bill Amount in the Billing Review screen.
A:
This field indicates whether the time record has been approved or not for invoicing.
Save :
Click the icon to save the write-up/down value.
Net Service Amount Before Changes:
This field displays the billable service amount.
Net Service Amount After Changes:
This field displays the service amount after write-up/down.
Total WUD:
The total WUD value is the cumulative write-up/write-down amount that has been applied on all the time entries in the grid. It is displayed as a dollar amount.
Write-Up/Down By:
You can write-up or write down the selected entries by specifying a percentage or dollar value and clicking the Update button. You can select either of the two options—Percentage or Amount. It calculates the relevant percentage and updates the WUD % value in the grid. To write up, enter positive values; to write down, enter negative values. For example, if you enter 50 in this field (Amount option), the original value will be written up by $50, whereas if you enter 50 (Percentage option), the original value gets updated by 50%. The default value is 0 %. This value can also be changed via the time entry Change screen. The formula for the computation of WUD is:
[WUD x B-Hours x Bill Rate x (1 + Tax 1/100 + Tax 2/100 + Tax 3/100)]
Update:
Click to save the changes and update the time entries.
Write-Up/Down Button Panel
Help:
Opens the BillQuick Online Help in the Write-Up/Write-Down section.
Print:
You can select any of the Write-Up/Down reports to preview or print.
Refresh:
Retrieves the latest data from the database and displays it on the screen.
Close:
Click this button to close the Write-Up/Write-Down screen and takes you back to the Billing Review main page.