Employee—Rate Tab

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On the Rate tab, Web Suite captures salary information, rates, and important employment-related dates.

 

Bill Rate

 

Bill Rate: (required)

The employee's default hourly bill rate, the most common rate that the employee is billed at per hour of work. This is the bill rate that will be recorded to time entries when there is neither a Service Fee Schedule linked to the Project nor a rate assigned to the Activity that the time entry is being recorded against. Bill rates can be assigned to specific combinations of employees, activities and projects in a Service Fee Schedule.

 

Overtime Bill Rate:

The employee's default hourly overtime bill rate, the most common rate that the employee is billed at per hour of overtime work. When a time entry is marked as overtime, this bill rate will be recorded. Web Suite uses the overtime bill rate when time is flagged "Overtime" to compute the bill amount. Overtime bill rates can be assigned to specific combinations of employees, activities and projects in a Service Fee Schedule.

 

Country (Currency):

Use this field to specify an employee's default currency. This is useful if an employee uses a currency other than the local currency used by the firm.

 

Cost Rate

 

Pay Rate: (required)

The employee's default hourly pay rate, the most common rate that the employee costs the company per hour of work. The cost rate incorporates salary, benefits, overhead and other costs associated with an employee. This employee cost rate will be used when there is neither a Service Fee Schedule linked to the Project nor a cost rate assigned to the Activity that the time entry is being recorded against. Cost rates can be assigned to specified activities in the Activity screen. Cost rates can also be assigned to specific combinations of employees, activities and projects in the Service Fee Schedule screen.

 

Overtime Cost Rate:

The employee's default hourly overtime cost rate, the most common rate that the employee costs the company per hour of overtime work. When a time entry is marked as overtime, this is the cost rate that will be recorded when there is neither a Service Fee Schedule linked to the Project nor a cost rate assigned to the Activity that the time entry is being recorded against. Cost rates can be assigned to specified activities in the Activity screen. Cost rates can be assigned to specific combinations of employees, activities and projects in the Service Fee Schedule screen.

 

Overhead Multiplier:

The default value is 1. This is used to define the costs that the company incurs besides the pay, for an employee.

 

info.gif You cannot put a value less than 1 in the overhead multiplier. Web Suite automatically puts a value of 1, if anything less than 1 is put as the value.

 

Salary

 

Pay Period:

This field is the employee's pay period frequency. For example, monthly, biweekly, etc.

 

Salary Amount:

The employee's salary amount for the specified Pay Period, this information can be required if you export data as an electronic submission to a payroll processing service.

 

Dates

 

Hired:

The date when the employee was hired. You can use the date hired as a filter to simplify reporting and data management.

 

Last Raise:

Date the employee received his or her last raise.

 

Released:

Date the employee was released from employment. When you enter a Released date, be sure to change the employee status to "Terminated" to remove the employee from the drop-down lists.

 

Reminders

 

Reminders For:

You can set reminders for multiple employees here defining who can view the reminders set here.

 

Date:

This check box enables you to select a date you want to be reminded of. The date can be entered in the adjoining date field by either typing in the date or by selecting from the drop down list.

 

Important Date:

You can track important dates for your employees by recording in the these field by either typing in the date or by selecting from the drop-down list or select a date from the pop-up calendar calendar_pop-up_icon.gif. As an example, you might want to enter your employee's next review date.

 

Remind me about the Important Date

Select this check box for have a reminder message for the Important Date display on the Reminders screen on the date indicated.

 

Reminder Message:

A textbox displays where you type the message that you would like to be displayed on the reminder date. As an example, you might want to be reminded a few days prior to an employee's birthday. If you are looking at your own information, you might want to be reminded about making arrangements for your next out-of-town meeting.

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