How Do I Track Overtime and Comp Time?

To track overtime:

1. Open Employee screen from the Lists menu.
2. Click a listed employee's ID.
3. Click the Detail tab.

4. Enter the Standard Hours Per Day and Per Week for the employee, say 8 hours per day and 40 hours per week.
5. Next, check the Automatic Overtime option to calculate overtime whenever the time entry exceeds the standard hours.
6. When you have finished, click Save and then Return to close the screen.

To track comp time:

When employees work for extra hours, they can record it as non-billable comp time (banked hours). When these employees use their banked comp time, a special GEN:COMP activity code is to be used while recording that time entry. Usually, a company charges comp time to the Overhead project.

GEN:COMP can be replaced by any activity code you want using Global Settings-Master Information panel.

1. Open the Employee screen and then click the Detail tab.

2. In the Comp Time Details section, set the Frequency and Hours for calculating comp time. For example, if you want BillQuick Online to calculate comp time for an employee whenever time entry exceeds 48 hours per week, then you can enter Frequency as Weekly and Hours=48.
3. Record one time entry for all the banked compensation time that the employee currently has against the Overhead project and a non-billable activity code (but not GEN:COMP). Otherwise, an employee can record time entries as usual and then BillQuick Online will automatically calculate comp time based on your settings.
4. If the employee wants to use these banked comp hours, time entry should be recorded using the GEN:COMP activity. This will reduce the employee’s banked comp time.

You can have negative comp time by using the GEN:COMP activity for more than your banked comp hours.

5. Run the Employee Comp Time report (from Report Center, Employee category). It should display the banked comp time for that employee. You can also compare the compensation time earned by the employee to compensation time utilized.