How Do I Approve Vendor Bills?

BillQuick Online automatically routes vendor bills to the persons responsible for reviewing and approving them. The next time they log into BillQuick Online, it reminds them via the Reminders screen or email that vendor bills are waiting for review. When approving a vendor bill, you are not approving the individual entries but the entire bill. To submit or approve individual time and expense entries on a vendor bill, you can do so from their respective screens. It is then reflected in the Vendor Bills grid.

To approve submitted vendor bills:

1. Open Vendor Bills screen from the Accounting menu.
2. Click the View Previous Bills tab and click the Bill Number for one of the listed vendor bill.

3. Review the vendor bill details on the grid. If you have appropriate security permissions, you can edit them. You can see the status of the vendor bills by the appropriate icon displayed near the Bill No field.

4. When ready, click Submit.
5. On the Submit-Approve screen, select the Approve option.
6. If you want to send the vendor bill to another person for further review (a review chain), choose the Submit To option instead.
7. If you want to reject the vendor bill, choose the desired option –Reject or Unsubmit. Click OK.
   
   The Workflow screen enables you to track the entire submit-approve process of all the vendor bills. 
   

8. When you have finished, click Close.