How Do I Log Time from Timers?

After recording time using a Timer stopwatch, you need to log time to the BillQuick Online database.

To log a time entry:

1. After you click Stop, check the time entry. Do you need to change the Bill (billable), OT (overtime) or Xtra (extra time) status? If so, do so now.
2. Next, look at the Adjusted Time. Did you forget to turn off the timer when the telephone call came in or when a staffer stopped to discuss a project issue? Did you forget to start the timer when you began a task? If so, you have two options.

1. • Click the stopwatch. As needed, enter a new value or click Change Stopwatch below to change it. The Adjusted Time changes accordingly.
   • Total captured time displays in the Adjusted Time field, including the minimum time increment (default is 0.25 hours or 15 minutes). If desired, you can manually adjust it here.
     

3. Check the B-Hours option and then manually enter a value in the field for the billing hours. This value is recorded when you log the time entry to the database.
4. You can see the hourly Bill Rate and Cost Rate for a task. These rates can default from the special SFS rates assigned to the project, activity code or timekeeper’s profile. You can change it with proper security permissions.
5. The Tax 1/2/3 rates are pulled from the activity record (seen only if option is selected in Preferences-Time screen). With proper security permissions, you can modify these rates here.
6. The Bill status indicates the time record is billable. It defaults from the activity record but you can change it here.
7. You can mark an entry as OT (overtime). If the Automatic Overtime option is on in the Employee screen, BillQuick Online automatically tags an entry as overtime when the total hours for the day or workweek exceed the Standard Hours.
8. When the ‘Xtra’ option is checked, BillQuick Online records the entry as extra time beyond that allowed under a fixed-type project contract. BillQuick Online does not deduct this extra time from the contract amount but records it in addition to that.
9. Click Save to add the time entry to the BillQuick Online database.
10. When you have finished, click Close to exit.