How Do I Create Vendor Bills from Unbilled Time & Expenses?

See Also

 

You can use Expense Log to enter vendor bills. You can also use the Vendor Bills screen to track vendor bills or expenses.

 

Do the following to create a vendor bill:

 

  1. Enter time or expenses for the vendor in any Time or Expense Entry screens, as you normally do. Submit the entries and get them approved.
  2. Open Vendor Bills screen from the Accounting menu.
  3. Select a Vendor ID from the list on the General tab.
  4. BillQuick Online detects unbilled, approved time and expenses in the system. When prompted, click OK to include those in the bill. Otherwise, click Time to view the unbilled time and expense entries. Check the line items that you want to include in the vendor bill and then click OK.

 

  1. BillQuick Online prevents you from deleting time and expense entries attached to a vendor bill.

  1. BillQuick Online adds these items to the vendor bill. It fills the Description and Rate fields automatically, but you can edit them here. BillQuick Online calculates the Amount field based on the number of units and cost.
  2. When you have finished, click Close to exit.

 

The advantage of recording a vendor bill in BillQuick Online is the ‘Pay When Paid’ feature. When your client pays for the invoice, BillQuick Online enables you to know which vendor bills to pay.