The following information provides details on the Credit Memo screen:
To access this screen, click Billing on the navigation bar and click the
Credit Memo tab.
Client ID:
Select the desired Client ID from the drop-down list whose memo you want to create, view or modify.
Project ID:
This field is visible only while making a new credit payment or memo. Select the project for which the credit payment is to be recorded.
Date:
The credit payment date. This date can be edited here.
Amount:
Shows the credit payment amount made in the Payment screen for the selected client. In case of a new credit payment, you can enter the credit amount to be recorded against the client invoices.
Auto Apply:
When checked, the credit payment will be automatically applied to the selected invoices, from the oldest to the latest. When applying a lump sum payment to multiple invoices at one time, you have the option to auto apply the credit payment to selective invoices only by unchecking the Applied To status for those to be excluded. This field is visible only when a new credit payment is being entered.
Memo:
Shows the payment memo. You can select any other from the drop-down list of distinct payment memos or enter a new one. The field size should not exceed 60 characters.
Reference:
A Reference number is shown to track the method of payment. For example, a routing number from a personal check, etc. You can select any distinct payment reference from the list or create a new reference. The field size should not exceed 60 characters.
Description:
Displays the client notes retrieved from the Payment screen. Else, an unlimited length note or memo pertaining to the client or payment can be entered here.
Grid
The grid below displays list of invoices to which the credit memo can be applied to.
Amt Applied:
The portion of the total payment applied against the Net Bill on an invoice.
Project ID:
List of projects of the selected client for which the credit payments are recorded. In case of the new credit payments, this column shows the selected client's projects for which invoices have been processed.
Invoice No:
The number of the invoice to which the credit payment is applied.
Date:
The invoice date. This is the date when the invoice was created or processed.
Net Bill:
The bill amount of the invoice. It does not include any previous balance that might have been displayed on the invoice.
Paid:
The amount already paid towards the invoice. Information in this column cannot be typed in. This field is visible only when a new credit payment is being entered. After a credit payment is applied, it will appear in this field.
Balance:
The outstanding balance of the invoice. Parenthesis indicates a negative balance. This field is visible only when a new credit payment is being entered.
Credit Memo Button Panel
Help:
Opens the BillQuick Online Help in the Credit Memo section.
Print:
Opens a report in the Report Viewer, where you can preview and print the report.
Options:
Void:
Voiding a credit memo saves it in the database and enables you to view it at a later date.
Cancel:
Click to cancel a new payment entry.
Pay:
Opens the Payment screen with the credit memo details.
Rows:
Select the number of rows you would want to be displayed in the grid below. You can choose to view up to 1000 rows of data on the screen.
Delete:
Depending on option chosen in Global Settings, the button allows you to either delete or void credit payments. If you have selected Void Invoices/Payments on Deletion option on Global Settings screen, then the credit memo deleted will be void (the Delete button changes to Void) and will be saved as void invoices.
New:
Click new to create a new credit type payment against the client invoices.
Save:
Click the Save button to record a new credit memo or save changes to the existing one.