How Do I Create Service Fee Schedules?

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You can set up your service fee schedule at a basic level with a few mouse-clicks or at an advanced level with all the details. Please read the desired sections.

 

Basic Setup

 

To create a new SFS:

 

  1. Open Fee Schedule screen from the Management menu.
  2. If you do not have any service fee schedule created, BillQuick Online prompts you with a separate screen. Else, click ‘New SFS’ to create a new schedule.
  1. On the Add New SFS screen, enter the Schedule ID and Description.
  2. When you have finished, click Save.
  3. To add items to the fee schedule, click New.
  4. Select or enter either an Employee or Employee Group ID from the list. You must choose only one or the other.
  1. Similarly, select or enter either an Activity or Activity Group ID from the list. You must choose only one or the other.
  2. If you select a single employee, the employee’s Bill Rate and Cost Rate carry forward from the Employee profile. You can (a) change the default rates or (b) apply a multiplier. If you select an employee group, just enter the special rate.
  3. Click Save.

 

Advanced Setup

 

To add additional information:

 

  1. On the Fee Schedule List screen, select a Status for the schedule—Active or Inactive—from the list. Lists in BillQuick Online include only active schedules.
  1. Click Attachments to attach any document or graphics to the SFS.
  2. Click Options and select Assign to assign the SFS to one project or multiple projects. 
  3. While adding details, select a Classification or title for the selected employee/group if you want to assign different rates to the same employee with several job titles. BillQuick Online will associate it with the relevant time entries.
  4. BillQuick Online assigns a Priority number to this entry but you can change it. Priority is important because it determines which rate is fetched from the SFS in case of multiple matches.
  5. While adding new items to the schedule, if you select an Employee, you can specify a Pay Rate Multiplier. It uses the employee’s Pay Rate to compute the special Bill Rate.

     If you change the default Pay Rate of an employee (for example, a raise) after defining a fee schedule that contains the Pay Rate Multiplier, BillQuick Online prompts you to update the associated SFS.
  6. You can also specify a Bill Rate Multiplier. It uses the employee’s Bill Rate to compute the special Bill Rate. For example, if the employee’s default bill rate is $100 and you enter ‘1.5’ as the multiplier, the bill rate on the schedule will be $150 ($100 x 1.5).
  7. When you select any employee–activity (or their group) combination, you can use an Overtime Multiplier. It uses the scheduled Bill Rate to compute the special Overtime Bill Rate. For example, if the bill rate for the schedule item (not the employee’s default bill rate) is $120 and you enter 1.5 in the Overtime Multiplier field, the overtime bill rate will be $180 ($120 x 1.5).
  8. Enter the Minimum Hours (B-Hours) to record minimum time for this employee-activity combination in a time entry screen. You can edit these billing hours and use them to assign special day-rates.
  9. Optionally, enter unlimited text for a Memo to carry forward to the time entry.
  10. When you have finished, click Save and then Return.
  11. When you have finished, click Close.

    If desired, you can create a new schedule based on an existing one. For example, if you create a new schedule with updated bill rates based on an outdated one, it saves time to copy the existing items to the new schedule.

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