The Pay Bills tab of the Pay Vendor Bills screen allows you to record payment against vendor bills or reimbursements to employees.
The following are descriptions of fields on the Pay Bills tab:
Pay Bills:
You must check this box for the vendor bill against which you are recording a payment. You can also check Select All to select all the entries in the grid.
Bill Number:
This is the vendor bill number brought forward from the Vendor Bills screen.
Due Date:
This is the due date of the vendor bill brought forward from the Vendor Bills screen.
Payee ID:
This is the vendor associated with a vendor bill. These are the people to whom payments are being made. The payees can also be employees if you are reimbursing them for some expenses.
Ref:
This is the reference number recorded in the Vendor Bills screen. A reference number can be used to track the vendor bill. The field size should not exceed 60 characters.
Discount:
If the vendor has agreed, you can take a discount on the vendor bill to reduce the pay amount. You can view and take a discount by clicking the Discount button.
Credit Used:
If the bill involves a vendor for whom you have credits, you can apply the credits to the vendor bill. The pay amount will be reduced accordingly. You can view and apply credits using the Credit button.
Amount Due:
This is the amount owed to the vendor (or employee). It is the total amount for the service or expense item provided by the vendor.
Memo:
This memo field is provided for entering additional notes related to the payments made against the vendor bills. The field size should not exceed 255 characters.
Pay Amount:
This is the amount to be paid against the vendor bill after applying discounts and credits.
Discount:
The Discount screen allows you to take discounts on vendor bills when you are making payments.
Credit:
The Credit screen allows you apply credits on vendor bills when you are making payments.
Payment Method:
You can choose the relevant payment method for the selected bills. The options include credit card, check and EFT (Electronic Fund Transfer).
In case of multiple vendor bills having the same vendor, BillQuick
Online is smart enough to combine the payment onto a single check. The
check contains the sum of pay amounts for all related checks.
To be Printed:
You can select this option if your payment method is 'Check' and you would like to print it.
Assign Check Number:
You can select this option if your payment method is 'Check' and you would like to write a manual check. In that case, you can assign a check number to it rather than print it. When you save the payment, the Assign Check Number screen opens where you can associate a manual check number to the payment. This field is available only for Check pay method.
Payment Account:
The account you want to use to make a payment to the selected vendor (or employee). It can be a bank or credit card account. The ending balance of the selected account is displayed so that you can see whether payment can be made using that account or not.
Payment Date:
The date when the payment is made. You can select a date from the drop-down calendar. By default, today's date is pre-filled.