Project history enables you to view the billing history for a project. The list of invoices and payments made against this project are displayed, enabling you to get a general overview of the transactions made for this project. In addition, the Purchase Order and Vendor Bills created for the selected project can be viewed here.
The following are descriptions of fields on the Project-History screen:
View:
On the History tab you can view historical information for invoices, purchase orders, vendor bills and retainers. Choose the options from this drop-down list to specify the detail to be displayed.
Opening Balance:
This option allows you to specify an opening balance for an existing or older project in a faster and easier way. It provides an alternative to creating a historical manual invoice for an old project migrated from another system into BillQuick Online. You can enter the historical data in the Enter Opening Balance screen.
Type:
Denotes whether the record is an invoice or the payment that is recorded.
Date:
The date when the invoice or the payment was made.
Invoice #:
For invoices, this column displays the invoice number.
Amount:
The amount the invoice was made for or the amount received as a payment.
PO Number:
A unique number assigned to the purchase order.
Vendor ID:
ID of the vendor for whom the purchase order is created.
PO Date:
The Date or Time when the purchase order was created.
Status:
It can be Open, Closed, or Partially Received depending on the number of items received against the Purchase Order.
Amount:
Amount charged to all the service and expense items of the purchase order.
Bill Number:
A unique number assigned to the vendor bill.
Vendor ID:
ID of the Vendor to whom the vendor bill belongs.
Bill Date:
The date on which the Vendor Bill is created.
Bill Due Date:
The due date of the vendor bill.
Amount:
Total amount charged by the vendor for the services and products provided.
Status:
Displays the status of the vendor bill. It can be Not Billed, Partially Billed, Billed, or Billed and Paid.
Type:
The type of transaction—retainer billed to the client (Retainer) or retainer payment received (Payment).
Date:
Date when the retainer invoice was created/billed or retainer payment was received from the client.
Invoice:
This is the retainer invoice number.
Amount:
Displays both the retainer amount that has been billed to the client as well as retainer amount paid by the client (in parenthesis). You can see the outstanding balance at the bottom.